There are many types of document management platforms however, the top ones come with a variety of features that can help you save time and money. These features include collaboration, workflow that is based on files and a central electronic location.
Many of the most popular document management platforms offer an app for mobile devices that allows users to access their files on any device. This makes it easier to share files and collaborate with other team members, regardless of where they are located in the world.
Another feature worth looking for in a document management system is the ability to set user permissions. This is essential to ensure security and efficiency and you’ll need to make sure that your staff can only access the information they need to see.
The most efficient document management software will offer a feature that lets you create and update versions of documents. This will help you keep track of changes made to your document, so you can easily locate it later.
Image scanning and OCR are other key features of a good document management software. These functions are ideal citrix sharefile alternatives for companies with lots of paper documents they wish to convert into digital files.
It’s also important to find a document management software that includes an e-signature tool built into it. This allows you to send documents to others without printing them out and deliver them out in person. This is particularly useful when dealing with purchasing orders or other documents that need to be signed by the manager.
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